Amy Devitt
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Genre-colored glasses

Thoughts on genre, language, grammar, and other
rhetorical and linguistic norms

Bad Apologies, Bad Feelings

8/28/2016

9 Comments

 
Picture
How do apologies affect the apologizee?
Comic photograph of army officers cleaning their friend's teeth 

Thanks to Sune Auken, Carolyn Miller, and a very bad dental hygienist, I’ve continued thinking about apologies. 

I’ll start with the more trivial story. It will take me a little longer than my usual post.
 
Last week I went to my regular 3-month teeth cleaning (a 3-month cleaning schedule is the reward for having some deep pockets, and not the good kind). My regular dental hygienist had dislocated her thumb and was having thumb surgery the next day, so I had a substitute, a hygienist brought in part-time to cover those appointments.
 
This is going to get a bit graphic, so those with weak stomachs might look away. 
 
This hygienist had an unusual style—she cleaned my teeth without any rinsing or suctioning or spitting. When she finally stopped polishing, I left my mouth gaping, waiting for her to finally suction out all the gritty polish sitting on my tongue and in my mouth. Nothin’. I finally had to swallow all the nasty gunk so I could speak, and choked out “I was waiting for you to rinse and suction!” “Huh,” she shrugged.
 
That continued through the scraping and the flossing. yuck
 
And then the final rinse. She sprayed and sprayed and sprayed and sprayed. And sprayed. No suction, just spraying. I was gurgling with all the water collected in my throat. Finally, I had to move her hand away from my mouth and swallow, hard. “I was drowning!” I gasped. “Huh,” she said. Then she brought in the suction. “Do your teeth feel rinsed now?” she asked. Yep, yep, they do. Let me outta this chair.
Picture
​image of I'm Outta Here memecrunch.com

If you’ve been looking away, you can rejoin the story now, because now comes the part relevant to apologies.
 
That evening, I received an email from the business asking me to rate them. OK, I decided. I wasn’t going to say anything, but they want to know. So I sent a private email instead of a public rating. I described my gagging experience with the hygienist and suggested she wasn’t doing their business any favors. The next day, I received a response from the “Front Office” and a woman I’ll call “Arlene.” Since her message ended with one of those business confidential statements, I’ll have to paraphrase and won't be able to capture her tone.
 
Arlene said she apologized sincerely, though "we" were surprised that I had a bad experience with a hygienist so experienced in their office. She explained that, in the future, my “options” were to see a different hygienist in their office or see my regular dentist (rather than these specialists).
 
I was ticked off.  Trying to figure out why—after all, she did sincerely apologize, never said the word "but," and vowed not to repeat it—I saw in the original apology a clear message that I was somehow perceiving an offense that could not possibly have occurred (they were surprised; the hygienist had over 25 years experience with them) AND that if I didn’t like it I could go elsewhere. The message to me? I was wrong, and now I had done something wrong.
 
I replied to the email with a few more details (which I thought showed clearly that there had been a real problem), protested that I was not especially particular about hygienists and had used many different ones successfully over the years with them, and said that I could indeed go back to seeing only my dentist and not their practice if that was preferable. Like I said, I was a little ticked off. But now I also felt on the defensive, that I had to convince them there really had been something that deserved an apology. I wasn't to blame.
 
I’m sorry to say that Arlene replied with a brief, cheery email, pleased that I hadn’t had any other bad experiences with them and hoping that my original hygienist won’t injure herself again so that I never ever have to see anyone else ever. Oh, and a smiley face.
 
Now I don’t want to be too hard on this poor front office representative trying to make me happy. But I do want to notice my emotional reaction to that apology.  There’s more to an apology than just hitting the key elements (and Harriet Lerner will have much more to say about apologies in her full book). Most of all, I want to notice the very real impact that apologies can have not just on the apologizer—Lochte losing endorsement deals—but also on the apologizee. 

Like a bad teeth cleaning, receiving a bad apology can make you feel worse than when you started.
 
Perhaps it has something to do with belittlement. A bad apology belittles the apologizee, the person getting the apology.
 
Carolyn Miller, in the Comments to my last Monday post, shared a link to a great youtube video posted August 23 by ArgueLab on Public Apologies. 
​In it rhetorician Jay Heinrichs points to the same three recent apologizers—Lochte, Clinton, and Trump—and suggests that the reason public figures have so much trouble apologizing is that “an apology is an act of self-belittlement.” And that’s hard for public figures. So he offers four tips for good apologies: own up to it, focus on your own emotions, describe your mistake as an exception to the rule of your usual behavior, and fix the mistake.
 
The rhetorical strategies agree nicely with the ones I listed from psychologist Lerner. After all, emotions and empathy are a big part of both rhetoric and psychology, and they’re a big part of apologies.

But any apology "is an act of self-belittlement," not just the apology of public figures. And when the apologizer can't perform the act the apology genre requires, they can pass the emotion on to the person they're apologizing to. Since I can't accept the emotion of having made a mistake, there must be something wrong with you. 
 
The apology I received from Arlene left me feeling belittled. Rather than her accepting self-belittlement for the business through her apology, even privately, she belittled my experience, and me. Aristotle said, according to ArgueLab’s video, that “the main cause of anger is belittlement.” I felt belittled, so I felt angry. As I said, ticked off.
T​he main cause of anger is belittlement"
Public figures and businesses aren’t the only ones who have trouble with the self-belittlement of an apology. Parents, too, can struggle with apologizing to children. Sune Auken pointed out in a series of painfully clear tweets that apologies from parents often belittle children

I’d like to offer the opinion that apologies given by parents to the children is often actually a new way to blame them.

— Genre Research (@GenreResearch) August 25, 2016

The template is: “I am sorry, I yelled at you , but ...”. And then the parent immediately starts to scold the child for its faults.

— Genre Research (@GenreResearch) August 25, 2016

Thus, the child is in a painful situation: It cannot protest; it is on the receiving end of an apology. But at the same time it is blamed.

— Genre Research (@GenreResearch) August 25, 2016
​The child receives an apology, and yet feels blamed. So many apologies, as Sune explains, give the apologizer power and let the apologizer abuse the apologizee.
 
“I’m sorry, but you made me do that”
“I’m sorry, but if you weren’t so sensitive”
“I’m sorry that you feel that way”
 
Our feelings can be hurt before an apology and again by an apology.
 
To really see an apology at work, we need to see the one receiving it as well as the one giving it. That’s true of all genres.
 
And we need to see the emotions at play in an apology, whether regret or belittlement. That’s true of all genres, too.

Genres have emotional impact on people who receive them.
 

Genres do things to people as well as for people
Picture
​image of Succhiotto by Simona Z flickr

Did I make too much of Arlene’s less-than-skillful apology? Feel free to tell me in the comments. What other genres do you notice that have strong emotional impact? What other genres hide their impact in supposed good intent? 
9 Comments
Stephanie Carpenter
8/30/2016 11:36:05 am

What a great post! I'm having a hard time narrowing down which points to respond to...many thought-provoking ones here.

Maybe because I've been working as a freelancer for so long, I wonder how the concept of ownership / responsibility comes into play. A detail here is that the dental hygienist is not a full-time employee of the practice. How does that affect the degree to which "Arlene" feels or takes ownership of the offending action? In other words, it seems the "we" that was surprised you had this experience excludes the hygienist even as it separates that office from you, the patient. Without ownership (and there are probably more wrinkles to this where a company is concerned vs. and individual), the apology doesn't work. Maybe that's another reason you felt belittled and ticked off? Darn this gig economy!

The idea of passing along the belittlement is fascinating. I'm wondering now if the times that I issue a counter-apology are in response to apologies that do feel satisfactory because the apologizer has belittled himself or herself. I feel sorry to see them belittled. But I also apologize in response to an apology when that apology was clearly uncalled-for. Maybe that's just a case of "sorry" standing in for "thanks." (Oh, this reminds me that Julie Perino posted/shared something to FB once that went like "stop saying 'sorry' when you mean to say 'thank you for understanding me.' " [As in, "I'm sorry I was so moody yesterday," instead of "Thank you for understanding that I was feeling down and not in the mood to talk."])

Well, thanks for another good post, Amy. (And I'll refrain from apologizing for the long response and instead thank you for reading.)

Reply
Amy
8/30/2016 02:32:02 pm

Fascinating response, Stephanie! I hadn't thought about the hygienist not being part of the "we" and apart from the practice. Of course, that would make a difference even in what "Arlene" could apologize for. The economics and politics both of an office/business surely make a difference in what apologies are permitted (or expected?).

And I like the notion that our apologizing for someone having apologized could be our discomfort with their talking on the "self-belittlement" of an apology. I was a little uncomfortable with the notion of an apologizer being self-belittling, though I see what it means. Maybe my discomfort was not wanting to require people I care about to belittle themselves on my behalf. I think some of my growing ability to apologize for my mistakes is my growing comfort with being less than perfect. It's not necessarily belittling to admit a mistake, I think. (I know, shocking that I might be less than perfect! But there it is)

Reply
Carolyn Miller
8/30/2016 04:03:06 pm

Just the other day--I can't give details--I learned how effective abject apologies and self-humiliation can be. And the older I get, the easier it is to do this (and, perhaps, the more necessary!).

Reply
Amy
8/30/2016 05:25:32 pm

So true, Carolyn. So true. Sometimes there is nothing like genuine self-humiliation (I somehow find the word "humiliation" less harsh than "belittlement") Though I doubt that apologies become more necessary with age. Maybe we just become more able to see the effects of our actions on others

Reply
Stephanie Carpenter
8/31/2016 09:26:12 am

You both are noticing that apologizing becomes easier with age, and I find the same. I might apply "mindset-colored glasses" (to mix Carol Dweck's language into Amy's blog title) and say that it may have to do with adopting more of a growth mindset. If I don't have to fear that admitting I was/am wrong defines me as "someone who is wrong" (as a fixed mindset might have me do), I am more free to make that admission.

Reply
Carolyn Miller
8/31/2016 09:36:29 am

I agree, Stephanie! I think that's a great explanation of why admitting I was wrong--or stupid, or careless, or negligent, etc.--is less difficult than it used to be.

Amy
8/31/2016 10:14:41 am

Yes, great explanation, Stephanie! That fits me well, too.

Carolyn Miller
8/31/2016 09:34:00 am

Odd. I was thinking that "humiliation" is harsher than "belittlement." It implies--to me--emotional degradation, whereas "belittlement" doesn't necessarily have the same emotional charge.

Reply
Amy
8/31/2016 10:19:21 am

I see what you mean, Carolyn. Both seem pretty awful emotionally. So if apologizing is getting easier for us, we must be more able now to detach that emotional charge from the act of apologizing--as Stephanie and you said in your comments above. Nice.


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    Author
    ​Amy Devitt

    I'm a genre-lover and language nerd who likes to write about the fascinating effects of genres (like grocery lists, blogs, and greeting cards, as well as mysteries and romances) on how we read and write and even live our lives. I also notice grammar a lot, both the "proper" kind and the fun kind, like grammar jokes.  For more, read my post on "What I Notice." I write this blog weekly to point out what I see and in hopes that you will tell me what you see, too. 

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